Day to day use of Payroll
Each payday (which can be weekly, monthly, or even three times a week) you "run" the Payroll.
The Payslip for each employee will be shown on the screen (only those due to be paid will appear). Because you only need to enter any "changes" since last Pay Run, running the Payroll is very fast and simple. There are many built-in shortcuts and automatic calculations to help with editing a payslip. Typically it can take just a few seconds per employee.
After going through all the payslips (or you might choose to stop half-way and continue tomorrow) you have the option to print payslips, normally followed by a summary report. Payslips can be printed on payslip forms or on plain paper.
Optional reports available to you are Cash Analysis (shows how many £10, £5 notes, £1, 50p, etc coins are required for each employee paid in cash), List of Cheques required, GIRO forms, and bank AUTOPAY form. A CSV file can be produced that is suitable for the Barclays MasterPay system.
Once a PAYE Month has been completed, you can print a report to show a Summary of the Month, and to show the figures to fill in the P30B booklet for the amounts payable to the government. Some businesses like to keep details of wages completely separate from the Accounts, and ABC allows you to work like that. However, it also gives you the option to automatically transfer the pay details into ABC Accounts (if you also have that installed).
At the end of the year (or when required), the program can produce all the paperwork such as P45, P14/P60, P35 forms. Because full details are printed out on paper by the computer, you need keep no other records. All your pay records are there in black and white, and the PAYE inspector can check everything without using the computer. This is also useful when there is an electricity failure or computer breakdown just before the wages are due to be paid! ABC allows you to submit your End Of Year Return electronically to the Inland Revenue.
In this brief overview we have only mentioned the basic operation of the system. However there are many more features; including.....
Calculation of SSP and SMP, SPP, SAP; Student Loan repayments; global changes of Tax Codes; several pre-tax and after-tax adjustments; Pension; password protection; analyse wages by department or job; full audit trail (every entry for the complete year can be examined); pay one, several, or all employees at one go; view employee pay history; keep note of holiday due; print list of employees.
Employee details can also be used to produce mail-merge letters, address labels, internal telephone directories or other reports.